Project Posters


For the Co-summit 2011 in Helsinki, Finland, the ARTEMIS-IA Office provides you with a structured template for your project posters and an example. Each poster in the template shows you which input has to be provided. This makes it easier for you as a Project Leader to send us the necessary input for your project posters. But more important, a structured poster will help visitors (e.g. Public Authorities) to find the necessary information faster, as the posters in all booths have the same set up.

The ARTEMIS-JU projects of Call 2008 and Call 2009 are invited to provide us with updates of posters as presented at the 2010 Co-summit event in Ghent. Call 2010 projects are invited to deliver a draft text and an image proposal for the poster to be designed. 
 

Guidelines Project Posters


Project Posters Template

> Click here to download the Project Posters Template

> Click here to view an example of Project Posters


Project Posters Guidelines

1. See it from the point of view of your target audience! 

Think hard about your message and what you want your message/your poster to achieve.

- Executive summary [30 words]
- Relevance Call [45 words]
- Market innovation [100 words]
- Technical innovation [120 words]


2. Use an attractive design to add value to a clear message

Your poster should have a balanced layout between text and images. Use large, strong images that will attract people to your poster (illustrations, images, photos, diagrams, graphs, screenshots, …) Write your text using short, vigorous formulation. Bullet points may be better than long sentences, but don’t leave out essential verbs or essential prepositions (e.g. "to", "during" and "for")! Omit detail – you can always provide this verbally.


3. Lay out your poster according to the ARTEMIS corporate identity

The provided Word-templates are intended to make it easier for you to submit your poster. Please adhere to the styles and frames defined in the template and shown in the design guidelines documents!


4. Specifications of digital images/scans (pictures, logos etc.)

As your poster design in A4 format has to be enlarged to A0 format (841mm x 1189mm), in other words by 4 times, please submit digital images as large as possible:

> Preferably life-size (= the size you want the image to have in the A0 format). For this size the resolution should preferably be 300 or 150 dpi.

> If you send us smaller images, the resolution should be at least 300 dpi.

> The minimum requirements can best be illustrated by the following:

> A picture of 100mm x 100mm, at a resolution of 300 dpi, can be enlarged to 400mm x 400mm without too much loss of quality.

> Images taken from the Internet are usually unsuitable, as they're too small and have too low a resolution for a good quality of the printed version.

> The preferred image formats are: .eps, .ai or .jpg


Poster logistics & deadlines

Please be aware of the links in the chain producing the leaflets. We also need time to print and ship the material. For your convenience, find the planning for the posters below:

Production of the posters

The posters will be produced (Pre-press/DTP and printing) by the ARTEMIS-IA Office (2 posters max. in accordance with the Poster Templates.

> Before we start editing (layout in definitive design) the submitted design and images will be checked by the ARTEMISIA Office on quality and content.

> Before the posters are printed, a PDF file will be e-mailed to each project for approval. From draft till final PDF, we spend 3 editing rounds to each poster.


Images and visuals

Please submit your poster design and all images digitally, observing the following minimum requirements:

> Submit a Word-file containing the general layout of your poster: i.e. text, with low resolution images/illustrations placed where you intend them to appear (if necessary, you can use empty frames, indicating clearly which images you wish them to show).

> Submit separate files for all images and underlying data.

> Submit a PDF file showing the overall design you intend your poster to have.

> Image files can be sent in the following formats: (preferable .eps, .ai or .jpg (big size). Other options are .png, or .tiff. Please take account of the requirements stated in above mentioned point 4. 

If it is not possible to submit your design (text including images) as a Word file (made with or without the provided templates), you can also send your text and images in separate files. The ARTEMIS-IA  Office will then take care of the lay-out and send the edited version to you for approval. 


Style & remarks

> You provide us with the content (according to the attached guidelines and templates). Please also send a PDF version of the sketch of your posters (this digital print serves as an extra check-up for us). 

> We will put the content you send to us in the final layout and you will receive a PDF file for a last review. When the poster is OK it will be printed and brought to Helsinki by the ARTEMIS-IA Office.

> Posters will be A0 format, and will be physically produced by the ARTEMIS-IA Office on the basis of the contents you provide.

> A maximum number of 2 posters per project is allowed. The two posters have to be filled according to the attached templates.

IMPORTANT:
You will find 2 ARTEMIS poster templates. The templates will make it easier for project leaders to provide the input for the posters. A structured poster will help visitors too (e.g. Public Authorities) to find the necessary information faster, as the posters in all booths have the same set up.


Submit material

All material should be submitted to the ARTEMIS-IA Office as follows:

> Files below 9 Mb: Can be uploaded in the tab posters in the community webpage (community.artemis-ia.eu)

> Files over 9 Mb in size: FTP (File Transfer Protocol). Please click here for ftp-upload instructions.

> If FTP is not possible for you, please send the data on CD-rom or USB to the ARTEMIS-IA Office.

> Otherwise use: www.wetransfer.com. 

> All data on CD-ROM or USB, and any other material sent by post, should better be sent by registered or express post.


Postal address

ARTEMIS-IA Office
Co-summit Secretariat
High Tech Campus 69-3
5656 AG Eindhoven
The Netherlands